FOR LIBRARIES > Renew Membership

A shelf full of journals

The NULJ renewal process takes place each autumn and is an opportunity to update your library details and the list of journal titles you are willing to share.

Member libraries are emailed in October and asked to update their details by early December. We recognise that libraries often make decisions about their subscriptions for the coming year in the autumn, so we ask for a snapshot of your intentions at that time. Uncertainty about future holdings shouldn't delay your NULJ renewal. Amendments to the database can be made throughout the year.

What you should do in November and December:

To ensure a smooth renewal process:

  • A PO number will be required from all libraries for invoice payments. Payment can be made by BACS transfers and also cheques and credit cards.
  • NULJ libraries can update their financial information. Log-in with your NULJ log-in details at and select 'Manage', choose 'Library Details' and enter the Finance Code PO number and your finance postal address. Click on update.
  • Alternatively the NULJ invoices can be returned to the NULJ admin team. Please clearly state your NULJ code within the body of the invoice, so that the UHL library staff can upload your financial details.
  • Give your full library address and as much contact information as possible.
  • Give your full organisation name.
  • Tick the boxes if your library can take request by phone, fax, urgent fax or requests by e-mail.
  • All members must complete this online form to agree to abide by the ethos and terms and conditions of membership.

Submitting journal holdings information:

Please include as many titles from your collection as you are able to. This helps to ensure NULJ is as useful as possible. You must include a minimum of 10 journal titles and you should have at least 3 years holdings for each title. We would appreciated libraries including unique or specialist titles not currently available within the NULJ as this will add to the diversification of the database. If you wish to include all or most of your library journal holdings, this will be welcomed.

Only add in the notes field what you want to be visible in the database e.g. PDF available.

Please enter journal titles in the following format:

  • All words beginning with a capital letter.
  • All titles written in full, with no abbreviations.
  • The word ‘and’ should be used instead of ‘&’ even if part of the offical journal title.
  • No punctuation, even if part of the official journal title.
  • Please use (US) or (UK) as a geographical indicator where necessary.
  • NULJ libraries can update their own NULJ journal holdings, select 'Manage' and click on 'Holdings'. You can individually update by journal title and you can also add a new journal title to your NULJ holdings by selecting 'add'. Or select group edit and update. Alternatively, you download your holdings into an excel spreadsheet and amend all your holdings and upload the spreadsheet.

Contact us if you have any questions about your NULJ renewal, quoting your NULJ code.


From 2019 there is a new pricing structure for NULJ. The cost of membership will be based on how many journal titles each service offers, so the more titles offered, the less you pay. We will not be able to accept membership applications from services which offer fewer than 10 journal titles. For more information on the new pricing structure, including the costs, please see our helpsheet.




@uhllib UHL Libraries & Information Services

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